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BY-LAWS OF ROOSTER RUN SENIOR MEN'S GOLF CLUB
ARTICLE I – NAME
The name of this golf club shall be ROOSTER RUN SENIOR MEN'S GOLF CLUB.
ARTICLE II – PURPOSE
Section 1 To stimulate interest in golf at Rooster Run Golf Course by bringing
together a group of golfers desirous of forming a golfing organization.
Section 2 To promote and foster among the members a closer bond and fraternity
for their joint and mutual benefit. To promote and conseve the best interest and
true spirit of the game of golf as embodied in its ancient honorable tradition.
Section 3 To encourage conformance to the USGA Rule of Golf by creating a
representative authority.
Section 4 To maintain a uniform system of handicapping as set forth in the USGA
Handicap System and issue USGA Handicap indexes to the members.
Section 5 To provide an authoritative body to govern and conduct club competitions
according to these By-Laws.
ARTICLE III – MEMBERSHIP
Section 1 Membership shall consist of men golfers, 50 years and older, who have
paid their dues and are in good standing.
Section 2 A prospective member shall file an application and pay non-refundable
dues with application. If a new member does not have a current GHIN number, a
GHIN number will be issued by the NCGA. Scores will be posted and a
handicap index issued by the NCGA according to its rules.
Section 3 Membership in the club is from January 1 – December 31. Current
members must renew by October 15th. A late fee of $10.00 will be assessed
after that date. New members in the club will not be assessed late fee.
Section 4 Members must play at least five (5) tournaments during the year and
maintain a current handicap to be eligible to compete in any flight for club
championship.
Section 5 All membership fees and dues shall be established by the club officers
from time to time is such amounts as they deem necessary to operate and maintain
the club. All monies collected shall accrue to the benefit of the membership and
any charitable organization deemed appropriate by the Board.
Section 6 By a 2/3 vote of all members present, any member may be expelled for
conducting himself in a manner detrimental to the club or for willful and
persistent violation of the club rules. A member facing expulsion may attend
said meeting and speak in his own behalf.
Section 7 All members must abide by these By-Laws, any amendments thereto and
all rules and regulations of the club.
Amendment 1 The Board voted that any member turning 90 years old will be
recognized as an honorary member and will not have to pay for his annual NCGA
dues. The RRSM will absorb those costs of the subsequent years. Members will
still continue to pay their weekly tournament dues. (6/2/10)
(Note) At the annual dinner meeting, November 20, 2010, the membership voted
the weekly tournament dues be waived for honorary members. (12/8/10)
ARTICLE IV – OFFICERS AND COMMITTEES
Section 1 The officers may consist of President, Vice President, Secretary,
Treasurer, Tournament Chairman, Handicap Chairman, Rules Chairman and
other assistants as the officers deem fit.
a. These officers and their assistants shall constitute the Board of Directors.
b. The Board of Directors will meet monthly to conduct the business of the
club, to recommend rules, regulations or changes to the membership and
approve expenditures of funds.
c. To conduct the business of the club a majority of Board members
must be present.
Section II The members shall elect the officers at the annual dinner meeting in
November. The term of office shall be January 1st to December 31st. A
list of canidates will be prepared by posting a notice to run for office on the
web site and also a notice in the binder. This notice shall be posted at least
60 days prior to the November annual general meeting. Members will be
mailed ballots to vote for a list of candidates and/or write in their own
candidates. This ballot will be mailed out, along with the annual dinner
invitations and renewal applications, 30 days before the annual dinner
meeting. (See footnote) Return date for the ballots is October 15th.
In the event there are no nominations, existing officers (incumbents) will
continue in their positions, if so desired by them and the membership. If, due
to lack of votes, a vacancy occurs, the office shall be filled by an appointment
by the President.
Section III The officers shall authorize and define the powers and duties of all
chairmen.
PRESIDENT
Shall preside at all meetings unless excused. Shall cast the deciding vote in
the event of a tie on any question. Shall appoint members to fill any vacancy,
which might occur. Shall enforce all rules. Shall be authorized, with the Treasurer,
to spend club funds. Shall be in charge of club communications to the members
and review all chairman performances as needed. In the absence of the President
at a meeting, another board member will assume duties of the President.
SECRETARY
Shall record minutes of all Board and general meetings. Shall maintain all
correspondence with outside agencies.
TREASURER
Shall receive and deposit all monies of the club in an authorized checking
account with a designated bank. Shall disburse monies in accordance with
the budget and with approval of the Board. Shall prepare a report for each
Board meeting and an annual report on January 1st. Shall prepare a budget
and submit to the Board for approval. No payment of over $200.00 shall be
made without prior approval of the Board. Treasurer shall be authorized to
pay all club debts. Shall receive all members dues, renewals and application
forms. Along with the Handicap chairman, keep roster current and up to
date. Reports to the NCGA, active members, new members and confirms
that the club and NCGA are in accordance with each other. Makes entries
into the NCGA computer system as needed.
TOURNAMENT CHAIRMAN
Shall have charge of all tournaments. Shall prepare a schedule of tournaments
for the year and submit to the board for approval. Shall be responsible for
results of each tournament. Shall be responsible for posting of results on the
web site and maintenance of web site. Shall place monthly GHIN handicap
report in binder by first Wednesday of month. Shall, with approval of Board,
appoint an assistant.
HANDICAP CHAIRMAN
Shall inform all members of need to post scores at all times and police such
postings. Shall inform a member, with board approval, if said member is
deviating from and not following club rules. Shall keep all records for a
period of one year. Shall maintain roster of members and distribute to
Board. Shall assist President in communicating with members. Shall keep
e-mail address's up to date. Shall post club news on web site and assist
tournament chairman in maintaining site.
RULES CHAIRMAN
Shall keep all local and USGA rules up to date and keep members informed.
In case of a major rules question, a committee comprised of President,
Tournament Chairman, Rule Chairman and two designated members shall
render a decision that shall be final.
FOOTNOTE - ARTICLE IV Section II
Electronic means (e-mail or web site) can be used to notify members of club
functions instead of mailing such notices. Members without e-mail address's
will be notified by regular mail.
ARTICLE V – MEETING
Section 1 These shall be determined by the Board. They should include a
monthly Board meeting and a General meeting in November to
to nominate and elect officers for the next year.
Section 2 When a vote of the membership is required.
Section 3 When a special meeting is required, the President or a majority
of the Board of Directors shall schedule such meeting. Members
shall be notified by electronic means or mail at least 2 weeks in
advance of said meetidng.
ARTICLE VI – AMENDMENTS TO THE BY-LAWS
These By-Laws may be amended by a majority of the Board of Directors
provided that the proposed amendment has been posted and members
notified 30 days in advance and there is no objection.
ARTICLE VII – DISSOLUTION
Upon dissolution of the ROOSTER RUN SENIOR MEN'S CLUB all assets
will be given to a charitable organization or a local school program at the
discretion of the Board of Directors.
Revised: April 2, 2009 Amendment 1 (6/2/10)
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